From 6d3a4c14d567ba304a9207f1b1dc26fa3fad15b7 Mon Sep 17 00:00:00 2001
From: Estifo77 <139631617+Estifo77@users.noreply.github.com>
Date: Fri, 4 Sep 2026 10:28:00 +0300
Subject: [PATCH] feat: add ImportPersonalDocumentsModal and related components
 to support importing document requirements from personal vaults

---
 .../DocumentRequirementEditorDrawer.tsx       | 135 +++++-
 .../components/DocumentRequirementsTab.tsx    |  67 ++-
 .../ImportPersonalDocumentsModal.tsx          | 431 ++++++++++++++++++
 apps/backoffice/src/app/i18n/locales/am.ts    |  15 +
 apps/backoffice/src/app/i18n/locales/en.ts    |  15 +
 5 files changed, 628 insertions(+), 35 deletions(-)
 create mode 100644 apps/backoffice/src/app/features/certificate-requirements/components/ImportPersonalDocumentsModal.tsx

diff --git a/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementEditorDrawer.tsx b/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementEditorDrawer.tsx
index fcf36a312..32d1f5425 100644
--- a/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementEditorDrawer.tsx
+++ b/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementEditorDrawer.tsx
@@ -1,10 +1,11 @@
-import { useEffect, useState } from 'react';
+import { useEffect, useMemo, useState } from 'react';
 import {
   Alert,
   Button,
   Checkbox,
   Divider,
   Drawer,
+  Group,
   MultiSelect,
   NumberInput,
   SegmentedControl,
@@ -13,10 +14,11 @@ import {
   Text,
   TextInput,
 } from '@mantine/core';
-import { IconInfoCircle } from '@tabler/icons-react';
+import { IconCheck, IconDownload, IconInfoCircle } from '@tabler/icons-react';
 import { useTranslation } from 'react-i18next';
 import { BilingualInput, ModalFooter } from '@ema-platform/ui';
 import {
+  useGetPersonalDocumentsQuery,
   useLocalized,
   type ApplicationKind,
   type DocumentRequirement,
@@ -74,7 +76,7 @@ const MIME_OPTIONS = [
 /** What a new slot accepts until someone widens it. */
 const DEFAULT_MIME_TYPES = ['application/pdf', 'image/jpeg', 'image/png'];
 
-type DraftRequirement = Omit<DocumentRequirement, 'id' | 'licenseTypeId' | 'isActive'>;
+export type DraftRequirement = Omit<DocumentRequirement, 'id' | 'licenseTypeId' | 'isActive'>;
 
 /**
  * Which licences a personal document is asked for.
@@ -117,6 +119,7 @@ export function DocumentRequirementEditorDrawer({
   opened,
   onClose,
   requirement,
+  initialDraft,
   defaultApplicationKind,
   onSave,
   palette,
@@ -130,6 +133,8 @@ export function DocumentRequirementEditorDrawer({
   onClose: () => void;
   /** Null = adding a new requirement. */
   requirement: DocumentRequirement | null;
+  /** Optional initial prefill when adding a new requirement (e.g. from personal docs). */
+  initialDraft?: Partial<DraftRequirement> | null;
   defaultApplicationKind: ApplicationKind;
   onSave: (draft: DraftRequirement, scope: PersonalScope) => void;
   palette: FormSchemaPalette | undefined;
@@ -142,7 +147,7 @@ export function DocumentRequirementEditorDrawer({
   /** The licence types this document is already scoped to. */
   scope?: PersonalScope;
 }) {
-  const { t } = useTranslation();
+  const { t, i18n } = useTranslation();
   const localized = useLocalized();
   const [draft, setDraft] = useState<DraftRequirement>(
     emptyDraft(defaultApplicationKind, personal),
@@ -150,36 +155,84 @@ export function DocumentRequirementEditorDrawer({
   const [scopeIds, setScopeIds] = useState<PersonalScope>(scope);
   const [appliesToAll, setAppliesToAll] = useState(scope.length === 0);
   const [keyError, setKeyError] = useState<string | null>(null);
+  const [selectedPersonalKey, setSelectedPersonalKey] = useState<string | null>(null);
   const isNew = !requirement;
 
+  const { data: personalDocsData } = useGetPersonalDocumentsQuery(
+    { take: 100, locale: i18n.language === 'am' ? 'am' : 'en' },
+    { skip: !opened || !isNew || personal },
+  );
+
+  const personalDocOptions = useMemo(
+    () =>
+      (personalDocsData?.items ?? []).map((item) => ({
+        value: item.key,
+        label: `${localized(item.rows[0]?.name) || item.key} (${item.key})`,
+      })),
+    [personalDocsData, localized],
+  );
+
   useEffect(() => {
     if (opened) {
-      setDraft(
-        requirement
-          ? {
-              key: requirement.key,
-              name: { ...requirement.name },
-              description: requirement.description ? { ...requirement.description } : undefined,
-              applicationKind: requirement.applicationKind,
-              mode: requirement.mode,
-              conditionExpression: requirement.conditionExpression,
-              allowedMimeTypes: requirement.allowedMimeTypes,
-              maxSizeMb: requirement.maxSizeMb,
-              requiresValidityDates: requirement.requiresValidityDates,
-              allowMultiple: requirement.allowMultiple,
-              isPersonal: requirement.isPersonal ?? personal,
-              maxFiles: requirement.maxFiles ?? null,
-              sortOrder: requirement.sortOrder,
-            }
-          : emptyDraft(defaultApplicationKind, personal),
-      );
+      if (requirement) {
+        setDraft({
+          key: requirement.key,
+          name: { ...requirement.name },
+          description: requirement.description ? { ...requirement.description } : undefined,
+          applicationKind: requirement.applicationKind,
+          mode: requirement.mode,
+          conditionExpression: requirement.conditionExpression,
+          allowedMimeTypes: requirement.allowedMimeTypes,
+          maxSizeMb: requirement.maxSizeMb,
+          requiresValidityDates: requirement.requiresValidityDates,
+          allowMultiple: requirement.allowMultiple,
+          isPersonal: requirement.isPersonal ?? personal,
+          maxFiles: requirement.maxFiles ?? null,
+          sortOrder: requirement.sortOrder,
+        });
+        setSelectedPersonalKey(null);
+      } else if (initialDraft) {
+        setDraft({
+          ...emptyDraft(defaultApplicationKind, personal),
+          ...initialDraft,
+        });
+        setSelectedPersonalKey(initialDraft.key ?? null);
+      } else {
+        setDraft(emptyDraft(defaultApplicationKind, personal));
+        setSelectedPersonalKey(null);
+      }
       setScopeIds(scope);
       setAppliesToAll(scope.length === 0);
       setKeyError(null);
     }
     // `scope` is a fresh array each render; the opened flag is what gates this.
     // eslint-disable-next-line react-hooks/exhaustive-deps
-  }, [opened, requirement, defaultApplicationKind, personal]);
+  }, [opened, requirement, initialDraft, defaultApplicationKind, personal]);
+
+  function handleSelectPersonalDoc(key: string | null) {
+    setSelectedPersonalKey(key);
+    if (!key) return;
+    const found = personalDocsData?.items?.find((item) => item.key === key);
+    if (found && found.rows[0]) {
+      const row = found.rows[0];
+      setDraft((d) => ({
+        ...d,
+        key: found.key,
+        name: { en: row.name?.en ?? '', am: row.name?.am ?? '' },
+        description: row.description
+          ? { en: row.description?.en ?? '', am: row.description?.am ?? '' }
+          : undefined,
+        allowedMimeTypes: row.allowedMimeTypes?.length
+          ? [...row.allowedMimeTypes]
+          : d.allowedMimeTypes,
+        maxSizeMb: row.maxSizeMb ?? d.maxSizeMb,
+        maxFiles: row.maxFiles ?? null,
+        requiresValidityDates: row.requiresValidityDates ?? false,
+        allowMultiple: (row.maxFiles ?? 1) !== 1,
+      }));
+      setKeyError(null);
+    }
+  }
 
   function save() {
     if (!draft.key.trim()) {
@@ -241,6 +294,40 @@ export function DocumentRequirementEditorDrawer({
           </Alert>
         )}
 
+        {!personal && isNew && (
+          <Stack gap="xs">
+            <Select
+              label={t('certReq.doc.importFromPersonal', 'Import from personal document')}
+              placeholder={t(
+                'certReq.doc.selectPersonalDoc',
+                'Select a personal document to copy details…',
+              )}
+              data={personalDocOptions}
+              value={selectedPersonalKey}
+              onChange={handleSelectPersonalDoc}
+              searchable
+              clearable
+              leftSection={<IconDownload size={15} />}
+              description={t(
+                'certReq.doc.importPersonalDesc',
+                'Select documents configured in Personal Documents to add as requirements for this licence type.',
+              )}
+            />
+
+            {selectedPersonalKey && (
+              <Alert variant="light" color="teal" icon={<IconCheck size={16} />}>
+                <Text fz="xs">
+                  {t(
+                    'certReq.doc.importedHelper',
+                    'Imported from personal documents. The key matches the vault so uploaded files will link automatically.',
+                  )}
+                </Text>
+              </Alert>
+            )}
+            <Divider my="xs" />
+          </Stack>
+        )}
+
         <TextInput
           label={t('certReq.doc.key', 'Key')}
           placeholder="bank_letter"
diff --git a/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementsTab.tsx b/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementsTab.tsx
index 649d33c52..ee2cbc5b6 100644
--- a/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementsTab.tsx
+++ b/apps/backoffice/src/app/features/certificate-requirements/components/DocumentRequirementsTab.tsx
@@ -1,6 +1,6 @@
 import { useMemo, useState } from 'react';
 import { ActionIcon, Alert, Badge, Button, Card, Group, Modal, Stack, Text, Title } from '@mantine/core';
-import { IconAlertCircle, IconEdit, IconPlus, IconTrash } from '@tabler/icons-react';
+import { IconAlertCircle, IconDownload, IconEdit, IconPlus, IconTrash } from '@tabler/icons-react';
 import { useTranslation } from 'react-i18next';
 import { EmptyState, ErrorState, ModalFooter, PageLoader } from '@ema-platform/ui';
 import {
@@ -18,7 +18,11 @@ import {
 import { collectConditionTargets } from '../config/schema-paths';
 import { useRequirementActions } from '../hooks/useRequirementActions';
 import { describeCondition } from './ConditionBuilder';
-import { DocumentRequirementEditorDrawer } from './DocumentRequirementEditorDrawer';
+import {
+  DocumentRequirementEditorDrawer,
+  type DraftRequirement,
+} from './DocumentRequirementEditorDrawer';
+import { ImportPersonalDocumentsModal } from './ImportPersonalDocumentsModal';
 
 /** Every kind the server validates a document set for, so each can be configured. */
 const KINDS: ApplicationKind[] = ['NEW', 'RENEWAL', 'REISSUE'];
@@ -54,6 +58,8 @@ export function DocumentRequirementsTab({ licenseType }: { licenseType: LicenseT
   const [deleteRequirement] = useDeleteDocumentRequirementMutation();
 
   const [editorState, setEditorState] = useState<{ kind: ApplicationKind; requirement: DocumentRequirement | null } | null>(null);
+  const [initialDraft, setInitialDraft] = useState<Partial<DraftRequirement> | null>(null);
+  const [importModalKind, setImportModalKind] = useState<ApplicationKind | null>(null);
   const [deleteTarget, setDeleteTarget] = useState<DocumentRequirement | null>(null);
 
   const requirements = useMemo(
@@ -120,14 +126,27 @@ export function DocumentRequirementsTab({ licenseType }: { licenseType: LicenseT
           <Card key={kind} withBorder radius="md" p="md">
             <Group justify="space-between" mb="sm">
               <Title order={5}>{t(...KIND_LABEL[kind])}</Title>
-              <Button
-                size="xs"
-                variant="light"
-                leftSection={<IconPlus size={13} />}
-                onClick={() => setEditorState({ kind, requirement: null })}
-              >
-                {t('certReq.doc.add', 'Add document requirement')}
-              </Button>
+              <Group gap="xs">
+                <Button
+                  size="xs"
+                  variant="outline"
+                  leftSection={<IconDownload size={13} />}
+                  onClick={() => setImportModalKind(kind)}
+                >
+                  {t('certReq.doc.importPersonal', 'Import from personal documents')}
+                </Button>
+                <Button
+                  size="xs"
+                  variant="light"
+                  leftSection={<IconPlus size={13} />}
+                  onClick={() => {
+                    setInitialDraft(null);
+                    setEditorState({ kind, requirement: null });
+                  }}
+                >
+                  {t('certReq.doc.add', 'Add document requirement')}
+                </Button>
+              </Group>
             </Group>
 
             {rows.length === 0 ? (
@@ -180,8 +199,12 @@ export function DocumentRequirementsTab({ licenseType }: { licenseType: LicenseT
 
       <DocumentRequirementEditorDrawer
         opened={editorState !== null}
-        onClose={() => setEditorState(null)}
+        onClose={() => {
+          setEditorState(null);
+          setInitialDraft(null);
+        }}
         requirement={editorState?.requirement ?? null}
+        initialDraft={initialDraft}
         defaultApplicationKind={editorState?.kind ?? 'NEW'}
         onSave={handleSave}
         palette={palette}
@@ -189,6 +212,28 @@ export function DocumentRequirementsTab({ licenseType }: { licenseType: LicenseT
         saving={creating || updating}
       />
 
+      {importModalKind && (
+        <ImportPersonalDocumentsModal
+          opened={importModalKind !== null}
+          onClose={() => setImportModalKind(null)}
+          licenseType={licenseType}
+          applicationKind={importModalKind}
+          existingKeys={requirements
+            .filter((r) => r.applicationKind === importModalKind)
+            .map((r) => r.key)}
+          currentMaxSortOrder={requirements
+            .filter((r) => r.applicationKind === importModalKind)
+            .reduce((max, r) => Math.max(max, r.sortOrder ?? 0), 0)}
+          onCustomizeAndAdd={(draft) => {
+            setInitialDraft(draft);
+            setEditorState({
+              kind: (draft.applicationKind as ApplicationKind) ?? importModalKind,
+              requirement: null,
+            });
+          }}
+        />
+      )}
+
       <Modal opened={deleteTarget !== null} onClose={() => setDeleteTarget(null)} title={t('certReq.doc.delete', 'Delete document requirement')} size="sm">
         <Stack gap="md">
           <Alert color="yellow" variant="light">
diff --git a/apps/backoffice/src/app/features/certificate-requirements/components/ImportPersonalDocumentsModal.tsx b/apps/backoffice/src/app/features/certificate-requirements/components/ImportPersonalDocumentsModal.tsx
new file mode 100644
index 000000000..9ed68ec55
--- /dev/null
+++ b/apps/backoffice/src/app/features/certificate-requirements/components/ImportPersonalDocumentsModal.tsx
@@ -0,0 +1,431 @@
+import { useMemo, useState } from 'react';
+import {
+  ActionIcon,
+  Alert,
+  Badge,
+  Button,
+  Card,
+  Checkbox,
+  Group,
+  Loader,
+  Modal,
+  ScrollArea,
+  SegmentedControl,
+  Select,
+  Stack,
+  Table,
+  Text,
+  TextInput,
+  Tooltip,
+} from '@mantine/core';
+import {
+  IconAdjustments,
+  IconAlertCircle,
+  IconCheck,
+  IconDownload,
+  IconInfoCircle,
+  IconSearch,
+} from '@tabler/icons-react';
+import { useTranslation } from 'react-i18next';
+import { ModalFooter } from '@ema-platform/ui';
+import {
+  useCreateDocumentRequirementMutation,
+  useGetLicenseTypesQuery,
+  useGetPersonalDocumentsQuery,
+  useLocalized,
+  type ApplicationKind,
+  type DocumentRequirement,
+  type LicenseType,
+  type PersonalDocumentGroup,
+} from '@ema-platform/api';
+import { useRequirementActions } from '../hooks/useRequirementActions';
+import type { DraftRequirement } from './DocumentRequirementEditorDrawer';
+
+const MIME_LABELS: Record<string, string> = {
+  'application/pdf': 'PDF',
+  'application/msword': 'DOC',
+  'application/vnd.openxmlformats-officedocument.wordprocessingml.document': 'DOCX',
+  'application/vnd.ms-excel': 'XLS',
+  'application/vnd.openxmlformats-officedocument.spreadsheetml.sheet': 'XLSX',
+};
+
+function shortMime(mime: string): string {
+  return MIME_LABELS[mime] ?? mime.split('/')[1]?.toUpperCase() ?? mime;
+}
+
+interface ImportPersonalDocumentsModalProps {
+  opened: boolean;
+  onClose: () => void;
+  licenseType: LicenseType;
+  applicationKind: ApplicationKind;
+  existingKeys: string[];
+  currentMaxSortOrder: number;
+  onCustomizeAndAdd: (draft: Partial<DraftRequirement>) => void;
+}
+
+export function ImportPersonalDocumentsModal({
+  opened,
+  onClose,
+  licenseType,
+  applicationKind,
+  existingKeys,
+  currentMaxSortOrder,
+  onCustomizeAndAdd,
+}: ImportPersonalDocumentsModalProps) {
+  const { t, i18n } = useTranslation();
+  const localized = useLocalized();
+  const run = useRequirementActions();
+
+  const [search, setSearch] = useState('');
+  const [scopeFilter, setScopeFilter] = useState<'all' | 'scoped'>('all');
+  const [importMode, setImportMode] = useState<DocumentRequirement['mode']>('ALWAYS');
+  const [selectedKeys, setSelectedKeys] = useState<string[]>([]);
+
+  const { data: licenseTypes } = useGetLicenseTypesQuery();
+  const { data: personalDocsData, isLoading, isError, refetch } = useGetPersonalDocumentsQuery({
+    take: 100,
+    locale: i18n.language === 'am' ? 'am' : 'en',
+  });
+
+  const [createRequirement, { isLoading: isCreating }] = useCreateDocumentRequirementMutation();
+
+  const groups = useMemo(() => {
+    return (personalDocsData?.items ?? []).map((group) => {
+      const scopeIds = group.rows
+        .map((r) => r.licenseTypeId)
+        .filter((id): id is string => id !== null);
+      const isGlobal = scopeIds.length === 0;
+      const appliesToCurrentType = isGlobal || scopeIds.includes(licenseType.id);
+      const isAlreadyAdded = existingKeys.includes(group.key);
+
+      return {
+        ...group,
+        scopeIds,
+        isGlobal,
+        appliesToCurrentType,
+        isAlreadyAdded,
+        mainRow: group.rows[0],
+      };
+    });
+  }, [personalDocsData, licenseType.id, existingKeys]);
+
+  const filteredGroups = useMemo(() => {
+    const q = search.trim().toLowerCase();
+    return groups.filter((item) => {
+      if (scopeFilter === 'scoped' && !item.appliesToCurrentType) {
+        return false;
+      }
+      if (!q) return true;
+      const nameEn = item.mainRow.name.en?.toLowerCase() ?? '';
+      const nameAm = item.mainRow.name.am?.toLowerCase() ?? '';
+      const key = item.key.toLowerCase();
+      return nameEn.includes(q) || nameAm.includes(q) || key.includes(q);
+    });
+  }, [groups, search, scopeFilter]);
+
+  const selectableKeys = useMemo(
+    () => filteredGroups.filter((g) => !g.isAlreadyAdded).map((g) => g.key),
+    [filteredGroups],
+  );
+
+  const allSelected =
+    selectableKeys.length > 0 && selectableKeys.every((k) => selectedKeys.includes(k));
+  const someSelected =
+    selectableKeys.some((k) => selectedKeys.includes(k)) && !allSelected;
+
+  function toggleSelectAll() {
+    if (allSelected) {
+      setSelectedKeys((prev) => prev.filter((k) => !selectableKeys.includes(k)));
+    } else {
+      setSelectedKeys((prev) => Array.from(new Set([...prev, ...selectableKeys])));
+    }
+  }
+
+  function toggleSelectOne(key: string) {
+    setSelectedKeys((prev) =>
+      prev.includes(key) ? prev.filter((k) => k !== key) : [...prev, key],
+    );
+  }
+
+  async function handleBatchImport() {
+    const itemsToImport = groups.filter(
+      (g) => selectedKeys.includes(g.key) && !g.isAlreadyAdded,
+    );
+    if (itemsToImport.length === 0) return;
+
+    const ok = await run(
+      () =>
+        Promise.all(
+          itemsToImport.map((item, index) =>
+            createRequirement({
+              key: item.key,
+              name: item.mainRow.name,
+              description: item.mainRow.description,
+              applicationKind,
+              mode: importMode,
+              allowedMimeTypes:
+                item.mainRow.allowedMimeTypes ?? ['application/pdf', 'image/jpeg', 'image/png'],
+              maxSizeMb: item.mainRow.maxSizeMb ?? 5,
+              requiresValidityDates: item.mainRow.requiresValidityDates ?? false,
+              allowMultiple: (item.mainRow.maxFiles ?? 1) !== 1,
+              isPersonal: false,
+              maxFiles: item.mainRow.maxFiles ?? null,
+              sortOrder: currentMaxSortOrder + index + 1,
+              licenseTypeId: licenseType.id,
+            }).unwrap(),
+          ),
+        ),
+      t('certReq.doc.importSuccess', 'Imported {{count}} personal document(s)', {
+        count: itemsToImport.length,
+      }),
+    );
+
+    if (ok) {
+      setSelectedKeys([]);
+      onClose();
+    }
+  }
+
+  function handleCustomizeRow(item: (typeof groups)[number]) {
+    onCustomizeAndAdd({
+      key: item.key,
+      name: { ...item.mainRow.name },
+      description: item.mainRow.description ? { ...item.mainRow.description } : undefined,
+      applicationKind,
+      mode: importMode,
+      allowedMimeTypes: [...item.mainRow.allowedMimeTypes],
+      maxSizeMb: item.mainRow.maxSizeMb,
+      maxFiles: item.mainRow.maxFiles,
+      requiresValidityDates: item.mainRow.requiresValidityDates,
+      allowMultiple: (item.mainRow.maxFiles ?? 1) !== 1,
+      isPersonal: false,
+      sortOrder: currentMaxSortOrder + 1,
+    });
+    onClose();
+  }
+
+  return (
+    <Modal
+      opened={opened}
+      onClose={onClose}
+      title={
+        <div>
+          <Text fw={700} fz="lg">
+            {t('certReq.doc.importPersonal', 'Import from personal documents')}
+          </Text>
+          <Text fz="xs" c="dimmed">
+            {localized(licenseType.name)} · {applicationKind}
+          </Text>
+        </div>
+      }
+      size="lg"
+      padding="md"
+    >
+      <Stack gap="md">
+        <Alert
+          variant="light"
+          color="blue"
+          icon={<IconInfoCircle size={16} />}
+        >
+          <Text fz="xs">
+            {t(
+              'certReq.doc.importedHelper',
+              'Imported from personal documents. The key matches the vault so uploaded files will link automatically.',
+            )}
+          </Text>
+        </Alert>
+
+        <Group justify="space-between" align="center" wrap="wrap" gap="sm">
+          <TextInput
+            placeholder={t('certReq.personal.searchPlaceholder', 'Search by name or key')}
+            leftSection={<IconSearch size={14} />}
+            value={search}
+            onChange={(e) => setSearch(e.currentTarget.value)}
+            size="xs"
+            style={{ flex: 1, minWidth: 200 }}
+          />
+
+          <SegmentedControl
+            size="xs"
+            value={scopeFilter}
+            onChange={(v) => setScopeFilter(v as 'all' | 'scoped')}
+            data={[
+              { value: 'all', label: t('certReq.personal.filterAny', 'All personal docs') },
+              {
+                value: 'scoped',
+                label: t('certReq.doc.scopeSelected', 'Relevant to licence'),
+              },
+            ]}
+          />
+        </Group>
+
+        <Group justify="space-between" align="center" gap="sm">
+          <Select
+            label={t('certReq.doc.importMode', 'Requirement mode for imported documents')}
+            size="xs"
+            w={240}
+            data={[
+              { value: 'ALWAYS', label: t('certReq.doc.modeAlways', 'Always required') },
+              { value: 'OPTIONAL', label: t('certReq.doc.modeOptional', 'Optional upload') },
+              {
+                value: 'CONDITIONAL',
+                label: t('certReq.doc.modeConditional', 'Required when condition holds'),
+              },
+            ]}
+            value={importMode}
+            onChange={(v) => v && setImportMode(v as DocumentRequirement['mode'])}
+            allowDeselect={false}
+          />
+
+          <Text fz="xs" c="dimmed" pt="lg">
+            {t('certReq.personal.fileCount', '{{count}} document(s) available', {
+              count: selectableKeys.length,
+            })}
+          </Text>
+        </Group>
+
+        {isLoading ? (
+          <Group justify="center" py="xl">
+            <Loader size="sm" />
+            <Text fz="sm" c="dimmed">
+              {t('certReq.doc.loading', 'Loading personal documents…')}
+            </Text>
+          </Group>
+        ) : isError ? (
+          <Alert color="red" icon={<IconAlertCircle size={16} />}>
+            {t('certReq.doc.loadFailed', 'Could not load personal documents')}
+            <Button size="xs" variant="subtle" color="red" ml="sm" onClick={() => refetch()}>
+              {t('landing.retry', 'Retry')}
+            </Button>
+          </Alert>
+        ) : filteredGroups.length === 0 ? (
+          <Card withBorder radius="sm" p="lg" ta="center">
+            <Text fz="sm" c="dimmed">
+              {search
+                ? t('certReq.personal.noMatch', 'No personal document matches those filters.')
+                : t('certReq.doc.noPersonalDocs', 'No personal documents configured in Configuration yet.')}
+            </Text>
+          </Card>
+        ) : (
+          <ScrollArea.Autosize mah={380} type="auto">
+            <Table highlightOnHover verticalSpacing="xs" fz="sm">
+              <Table.Thead>
+                <Table.Tr>
+                  <Table.Th w={40}>
+                    <Checkbox
+                      checked={allSelected}
+                      indeterminate={someSelected}
+                      onChange={toggleSelectAll}
+                      disabled={selectableKeys.length === 0}
+                    />
+                  </Table.Th>
+                  <Table.Th>{t('certReq.personal.columns.document', 'Document')}</Table.Th>
+                  <Table.Th>{t('certReq.doc.allowedTypes', 'Format & Limits')}</Table.Th>
+                  <Table.Th>{t('certReq.doc.scope', 'Scope')}</Table.Th>
+                  <Table.Th ta="right">{t('certReq.personal.columns.actions', 'Actions')}</Table.Th>
+                </Table.Tr>
+              </Table.Thead>
+              <Table.Tbody>
+                {filteredGroups.map((item) => {
+                  const isSelected = selectedKeys.includes(item.key);
+                  return (
+                    <Table.Tr
+                      key={item.key}
+                      bg={
+                        item.isAlreadyAdded
+                          ? 'var(--mantine-color-gray-light)'
+                          : isSelected
+                            ? 'var(--mantine-color-blue-light)'
+                            : undefined
+                      }
+                    >
+                      <Table.Td>
+                        <Checkbox
+                          checked={isSelected || item.isAlreadyAdded}
+                          disabled={item.isAlreadyAdded}
+                          onChange={() => toggleSelectOne(item.key)}
+                        />
+                      </Table.Td>
+                      <Table.Td>
+                        <Group gap="xs" wrap="nowrap">
+                          <div>
+                            <Group gap={6}>
+                              <Text fz="sm" fw={600}>
+                                {localized(item.mainRow.name) || item.key}
+                              </Text>
+                              {item.isAlreadyAdded && (
+                                <Badge size="xs" color="gray" variant="light">
+                                  {t('certReq.doc.alreadyAdded', 'Already added')}
+                                </Badge>
+                              )}
+                            </Group>
+                            <Text fz="xs" c="dimmed">
+                              {item.key}
+                            </Text>
+                          </div>
+                        </Group>
+                      </Table.Td>
+                      <Table.Td>
+                        <Text fz="xs">
+                          {(item.mainRow.allowedMimeTypes ?? []).slice(0, 3).map(shortMime).join(', ')}
+                          {(item.mainRow.allowedMimeTypes ?? []).length > 3 && '...'}
+                        </Text>
+                        <Text fz="xs" c="dimmed">
+                          {item.mainRow.maxSizeMb} MB ·{' '}
+                          {item.mainRow.maxFiles === null
+                            ? t('certReq.doc.maxFilesUnlimited', 'No limit')
+                            : `${item.mainRow.maxFiles} file(s)`}
+                          {item.mainRow.requiresValidityDates && ' · Validity'}
+                        </Text>
+                      </Table.Td>
+                      <Table.Td>
+                        {item.isGlobal ? (
+                          <Badge size="xs" variant="filled" color="gray">
+                            {t('certReq.doc.scopeAll', 'All licences')}
+                          </Badge>
+                        ) : (
+                          <Badge size="xs" variant="light" color="blue">
+                            {t('certReq.doc.scopeSelected', 'Selected')}
+                          </Badge>
+                        )}
+                      </Table.Td>
+                      <Table.Td ta="right">
+                        <Tooltip label={t('certReq.doc.customizeAndAdd', 'Customize & add')}>
+                          <ActionIcon
+                            variant="light"
+                            color="blue"
+                            size="sm"
+                            onClick={() => handleCustomizeRow(item)}
+                          >
+                            <IconAdjustments size={14} />
+                          </ActionIcon>
+                        </Tooltip>
+                      </Table.Td>
+                    </Table.Tr>
+                  );
+                })}
+              </Table.Tbody>
+            </Table>
+          </ScrollArea.Autosize>
+        )}
+
+        <ModalFooter>
+          <Button variant="default" onClick={onClose}>
+            {t('certReq.cancel', 'Cancel')}
+          </Button>
+          <Button
+            color="teal"
+            leftSection={<IconDownload size={15} />}
+            disabled={selectedKeys.length === 0}
+            loading={isCreating}
+            onClick={handleBatchImport}
+          >
+            {t('certReq.doc.importSelected', 'Import selected ({{count}})', {
+              count: selectedKeys.length,
+            })}
+          </Button>
+        </ModalFooter>
+      </Stack>
+    </Modal>
+  );
+}
diff --git a/apps/backoffice/src/app/i18n/locales/am.ts b/apps/backoffice/src/app/i18n/locales/am.ts
index 04a39b99d..28090dba0 100644
--- a/apps/backoffice/src/app/i18n/locales/am.ts
+++ b/apps/backoffice/src/app/i18n/locales/am.ts
@@ -1617,6 +1617,21 @@ export const am: Translations = {
       maxFilesUnlimited: "ገደብ የለም",
       sortOrder: "የቅደም ተከተል ቁጥር",
       when: "መቼ",
+      importPersonal: "ከግል ሰነዶች አስመጣ",
+      importPersonalDesc:
+        "ለዚህ የፈቃድ አይነት እንደ መስፈርት ለማከል በውቅር ገጽ ላይ ከተዋቀሩት የግል ሰነዶች ይምረጡ።",
+      importFromPersonal: "ከግል ሰነድ አስመጣ",
+      selectPersonalDoc: "ዝርዝሩን ለመቅዳት የግል ሰነድ ይምረጡ…",
+      importSelected: "የተመረጡትን አስመጣ ({{count}})",
+      importAction: "አስመጣ",
+      customizeAndAdd: "አስተካክለህ ጨምር",
+      alreadyAdded: "ቀደም ሲል ተጨምሯል",
+      noPersonalDocs: "በውቅር ውስጥ የተዘጋጀ የግል ሰነድ እስካሁን የለም።",
+      importedFromPersonal: "ከግል ሰነድ የመጣ: {{name}}",
+      importedHelper:
+        "ከግል ሰነዶች የመጣ። ቁልፉ ከአመልካቹ ሰነዶች ጋር ስለሚዛመድ ፋይሎች በቀጥታ ይገናኛሉ።",
+      importMode: "ለሚመጡ ሰነዶች የመስፈርት ሁነታ",
+      importSuccess: "{{count}} የግል ሰነድ(ዶች) ገብተዋል",
     },
     personal: {
       title: "የግል ሰነዶች",
diff --git a/apps/backoffice/src/app/i18n/locales/en.ts b/apps/backoffice/src/app/i18n/locales/en.ts
index dcf9f9a2b..82fb3b144 100644
--- a/apps/backoffice/src/app/i18n/locales/en.ts
+++ b/apps/backoffice/src/app/i18n/locales/en.ts
@@ -1624,6 +1624,21 @@ export const en = {
       maxFilesUnlimited: 'No limit',
       sortOrder: 'Sort order',
       when: 'when',
+      importPersonal: 'Import from personal documents',
+      importPersonalDesc:
+        'Select documents configured in Personal Documents to add as requirements for this licence type.',
+      importFromPersonal: 'Import from personal document',
+      selectPersonalDoc: 'Select a personal document to copy details…',
+      importSelected: 'Import selected ({{count}})',
+      importAction: 'Import',
+      customizeAndAdd: 'Customize & add',
+      alreadyAdded: 'Already added',
+      noPersonalDocs: 'No personal documents configured in Configuration yet.',
+      importedFromPersonal: 'Imported from personal document: {{name}}',
+      importedHelper:
+        'Imported from personal documents. The key matches the vault so uploaded files will link automatically.',
+      importMode: 'Requirement mode for imported documents',
+      importSuccess: 'Imported {{count}} personal document(s)',
     },
     personal: {
       title: 'Personal documents',